Scribe keeps every team — everywhere — aligned, compliant, and ready to roll with change

When organizations span countries and thousands of employees, even small process updates can feel overwhelming. The moment something changes, documentation becomes outdated and starts to create gaps in knowledge. Those gaps lead to small mistakes — and in large organizations, small mistakes quickly turn into costly errors. An edit that goes live too early or a translation that misses nuance can easily spark confusion, waste time, and diminish trust.

That’s where Scribe’s Workflow AI platform comes in. Scribe takes the chaos out of change management by giving teams a clear, reliable path for keeping documentation accurate and aligned. Updates are captured, reviewed, and shared with built-in guardrails that catch mistakes early, maintain quality, and give admins the oversight they need. And because the platform automatically translates trusted versions into multiple languages, one source of truth flows seamlessly across teams and geographies.

Here’s what’s new on supported Enterprise modules:

• Draft mode: Edit privately and publish only when ready.
• Comments: Flag and fix outdated steps. 
• Approval workflows: Require reviews before guides go live.
• Version history: Track and restore changes anytime.‍
• AI language translation: Instantly translate guides worldwide.

Draft mode: Edit privately and publish only when ready

Every update now begins in a private draft, giving teams a safe space to make edits, refine details, and collaborate without unfinished work being automatically made public. Once your content is ready, you can publish knowing it’s polished, accurate, and ready to share across the organization. Draft mode prevents errors, and helps teams avoid compliance slip-ups, keeping your documentation consistently reliable. 

See how to keep work-in-progress private here. Available to all Enterprise customers.

Comments: Flag and fix outdated steps

Once a guide is published, viewers can leave comments to flag unclear or outdated steps. Tag colleagues and notify editors instantly so they can act quickly to keep guides accurate and updated. Feedback is no longer scattered across emails or chat threads. Instead, it lives directly within the guide, creating a continuous loop of input and refinement that strengthens trust over time. 

See how comments help your guides stay accurate and trusted here. Available to Pro Team and Enterprise customers.

Approval workflows: Require reviews before guides go live

Organizations can now require every update to complete a formal review before going live. When approval workflows are enabled, no newly created or edited guides go live until they’ve been explicitly approved by a Team Admin. This new step builds compliance into the publishing process, turning quality assurance from a best practice into a built-in safeguard. The result: reduced business risk. 

Explore how approval workflows ensure only trusted guides go live here. Available on select Enterprise modules.

Version history: Track and restore changes anytime

Every edit is logged automatically so teams can always look back to see what was updated, when, and by whom. If a mistake was made or processes changed, earlier versions can be restored in a click. 

With version history, you get a built-in safety net that ensures you always have a reliable record to fall back on. This transparency provides a full audit trail, keeps everyone accountable, and makes it easier to roll out (or roll back) changes across the organization.

Explore versioning here. Available to Pro and Enterprise customers.

AI language translation: Instantly translate guides worldwide

Once a guide is approved, it can be instantly translated into 10 high-demand languages. This means teams in different regions see the same source of truth, in their preferred language.

By eliminating the need for unreliable third-party translation tools, organizations ensure that content is always accurate, compliant, and accessible to the majority of the global workforce. It keeps every region aligned and avoids the risk of inconsistent or outdated versions spreading.

See how to deliver one version, translated for everyone here. Available on select Enterprise modules.

A new standard for change management

Go ahead, update the workflow, tweak the policy, roll out the new tool. Those little errors that snowball into big ones? They don’t stand a chance. And because guides are automatically translated, everyone can follow the right version in their own language.

Scribe’s Workflow AI platform builds change management into the documentation process itself. Admins get visibility, auditability, and control. Teams get accurate, compliant guides that live right where they work. Organizations get change that doesn’t hurt.