Screen Capture and Screenshare Tool for Teams

Screen capture isn't just about projecting content during a Zoom or Microsoft Teams video conferencing call.

While that screen sharing feature is handy for presentations, there is so much more that professionals can do with these tools. IT support personnel might use a screen sharing app to connect to a user's remote desktop and help them troubleshoot a tech issue. And HR teams might use screen recording to capture a training sequence for an onboarding video. 

Finally, business leaders can utilize screen capture tools to automatically convert processes into guides that can be leveraged in implementation planning and user tutorials. These tools enable teams to create and maintain consistent workflows more easily. 

Here, learn about all the ways screen capture and screen sharing can support your business and how Scribe's automatic process documentation features maintain the health of your workflows.

What Is Screen Capture Software And How Is It Used?

Screen capture software goes beyond basic screen sharing (presentation) capabilities. Today's tools can record audio and video or run in the background of daily work on a device or web browser, documenting processes, taking screenshots of how they work, and turning them into user-friendly workflow guides. Here are a few key concepts to know when assessing contemporary screen-sharing or capture tools. 

• Screenshot tools vs. screen recording vs. screen mirroring tools: Screenshot tools take stills of the information on a screen, while screen recorders capture audio and video of whatever a user is doing on a device, like clicking, opening documents, tools, and websites, or performing other tasks. Screen mirroring tools allow users to project information from one device (like a cell phone) onto another, usually larger, one (like a television).
  
  
• Built-in OS tools vs. third-party solutions: Built-in tools are those that come with your computer's operating system, like the Shift-Command-3 and Shift-Command-4 features on a Mac, which take full and partial screenshots, respectively, or Microsoft's Quick Assist, which enables remote control of another screen. Third-party software is a tool you have to install and includes paid and free screen sharing options, like TeamViewer, AnyViewer, AnyDesk, and CoScreen. External video conferencing platforms, like Zoom and Google Meet often also have these features.
  
  
• Screen capture for work, training, and communication: Screen capture helps teams more clearly communicate ideas by allowing them to record processes and turn them into visually-driven guides. For example, Scribe Capture automatically transforms any process on a desktop or browser into a step-by-step playbook, complete with screenshots and texts.
  

Best Screen Sharing, Remote Work, and Capture Tools

Today's top screen capture tools streamline your workflow documentation processes and help you achieve more consistent, efficient work. Here are ten trusted options for desktops, browsers, and mobile devices to consider.

• Scribe Capture: Scribe Capture is a workflow documentation tool for Windows and macOS that automatically transforms processes into viewer-friendly step-by-step guides so that users don't have to make operational manuals and guides. The tool ensures accuracy, giving teams a reliable resource to use in planning, training, and decision-making.
• Snagit: Snagit is screen capture and recording software for Windows and macOS, allowing users to take screenshots and record short videos to share with remote viewers, i.e. during onboarding. The tool also has easy editing tools for adding text, highlights, and arrows to the resulting guides.
• ScreenPal: ScreenPal (formerly Screencast-O-Matic) is a screenshot, webcam, and audio recording tool for Windows, Mac, iOS, and Android that enables users to make presentations and tutorials. The tool also has AI-powered transcription and hosting features.
• Droplr: Droplr is a cloud-based remote collaboration tool that allows teams to share and annotate screenshots and screen recordings on Mac, Windows, and Chrome. 
• Ashampoo Snap: Ashampoo Snap is a Windows software for capturing screenshots and recording. It also has easy-to-use editing tools for adding clip art, shapes, and arrows.
• NexSnap: NexSnap is a screenshot editing toolfor Mac and PC desktops and iOS and Android mobile devices. Users can add backgrounds, effects, and branding elements, creating polished presentations and social media posts to share.
• TeamViewer: TeamViewer is a remote access software that enables users to control a computer or device elsewhere. This is a popular option for IT support teams.
• AnyDesk: AnyDesk is a secure remote desktop software that lets IT professionals and online collaborators access external computers or devices. It permits live file and screen sharing on Windows, macOS, Linux, Android, and iOS.  
• Quick Assist: Quick Assist is a built-in Microsoft Windows remote support tool that allows an IT professional to troubleshoot issues on another person's PC.
• CoScreen: CoScreen is a screen-sharing platform that allows tech teams to remotely connect, view, and interact with windows and browsers.

Why Should You Use Scribe As Your Screen Sharing Tool?

1. Automated Screen Capture: Capture your screen activities whenever you want — on or off a call. Scribe takes snapshots of each step and automatically generates a visual guide—so you don't have to wait for your next meeting!
2. Simplify Communication: Transform complex processes and procedures into easy-to-understand, sharable content. Scribe simplifies communication by creating informative, step-by-step tutorials so you can communicate efficiently.
3. Save Your Content: With Scribe, you can create, share and save your screen shares to guide your audience through processes. You can access your Scribes for future reference, training, troubleshooting, audits, etc.

Get Started With Scribe’s Screen Recorder Tool

Record your browser with the free extension, or capture your entire desktop with Scribe Pro. Here's how to get started. 

1. Choose Your Task and Record

Pick a task or process to document, open Scribe on your browser or desktop and click "Start Capture" (the recording button). As you complete your task, the software automatically captures your screen activity, like cursor movements and typed text.

2. Customize Your Screen Recording

Click on the recording icon at the top of your screen and select "Stop Capture." In seconds, Scribe will create a step-by-step guide with AI-generated titles and text and annotated screenshots. 

Use Scribe's editing features to trim or combine steps, highlight important sections and add captions. 

You can also merge several guides into an AI-powered document with Scribe Pages and add images and videos. Or, use Scribe's title template gallery to turn your guides into training materials, SOPs, FAQs and technical support documents.

3. Share Your Screen Recording

After finalizing your recording, you can generate a shareable link, embed the recording anywhere or export it in multiple formats. Your teammates can also log in to a centralized team account to see all Scribes in a single place.

Scribe Is Always by Your Side

With Scribe, you have a reliable screen recording tool for all your workflows. Whether you're creating tutorials, documenting operational processes or providing support, Scribe is always there to simplify your tasks. 

Try it today.

FAQs

How Can I Record My Computer Screen Online for Free?

Scribe’s free extension saves you the trouble of recording your screen and parsing through hours of video footage. Instead, install the extension on Google Chrome or Microsoft Edge, start capturing your on-screen actions and enjoy these features:

• Customizable guides.
• Access to 100+ templates and AI-powered Scribe Pages.
• Shareable links and embedding options.

Does Scribe Record Video?

Scribe isn't a video recording or video editing tool. It's an AI-powered screen recording software that generates step-by-step instructions with automatic screenshots and text. This makes it perfect for creating detailed guides, tutorials and process documentation for teammates and customers.

That said, if you’re playing a video on the screen Scribe’s recording, it will capture screenshots of this video content, using it to craft your guide post-recording.

Does Scribe Offer a Free Trial?

Scribe offers free lifetime access to the browser extension. For advanced features, such as desktop recording and customizable screenshots, subscribe to Scribe Pro.

Can I Screen-Record Without Leaving a Watermark?

By default, Scribes don’t contain watermarks. If you want to include them, you can still add custom logos, images and text.

Can I Record Multiple Screens?

The desktop capture feature (available with Scribe Pro) lets you capture multiple screens at once.

Is There a Free Screen Recorder That Works for Both Windows and Mac?

Scribe's free web-based browser extensions work on both Windows and Mac. For desktop capture features, Scribe Pro supports both operating systems.